Expenses, accounting sync & the general ledger

SalesPoint360 keeps the bookkeeping side of trading — what you spend, what you owe, and what that does to profit — and can hand it all to your accounting package.

Expenses

Record spending under Finance → Expenses against categories you define (rent, utilities, wages, supplies). Attach a receipt image, record the payment method, and set the currency where you pay in another one. Rather than keying a receipt, you can scan it — the scanner reads the supplier, date, total, and tax for you to check.

Bills and payables

Supplier invoices are entered as vendor bills, which build an accounts payable balance with an aging report, approval where you require it, and recurring bills for anything that repeats. Paying a bill clears the payable and posts the payment.

Profit and loss

With sales, cost of goods, and expenses in one place, the P&L statement is produced for any period and compared with the one before. Cost of goods relies on you keeping cost prices up to date — without them, margin figures are guesses.

The general ledger

Behind the reports, transactions post to a double-entry general ledger against a chart of accounts. Sales, tax, cost of goods, payments, refunds, bills, and expenses all post automatically, and the trial balance and GL export are there when your accountant asks.

Syncing to your accounting system

Finance → Accounting connects QuickBooks Online, Xero, and others. Authorise the connection, map your accounts, and sales and payments flow across on a schedule. The sync log shows what went over and what failed, and each record syncs once, so a retry never double-posts.

QuickBooks Desktop is supported through an .IIF import instead of a live connection.

Multi-currency

Foreign-currency documents store the exchange rate that applied on the day, and everything is converted to your base currency for the ledger and for reports. Keep rates refreshed so new documents are booked at a sensible rate.

Note: your business can rename menu items (Settings → POS Configuration → Menu Labels), so the names in your menu may differ from those shown here.